EPIC LIANZA Training Initiative > Guidelines for Trainers and Libraries

Training Intiative

Guidelines for Trainers and Libraries

Introduction
Training Objectives and Content
Organising the Training
Costs
Who is Eligible for the Training
Trainers’ Role
Role of Trainers’ Libraries
Receiving Libraries’ Role
EPIC’s Role

Introduction

EPIC and LIANZA have collaborated to train up a network of skilled Trainers who are available to train colleagues both in their own organisation and in organisation(s) within their local regional areas.

Trainers, from a range of library sectors across NZ, are available to provide training in online skills. Their libraries are willing to release them to provide training in other libraries.

Training Objectives and Content

The objectives of the EPIC LIANZA Training Intiative (ELTI) Training Package:

A quality training package which can be deployed or adapted by trainers to support local e-literacy learning needs
Building of the e-literacy skills required to use and manage e-resources
Increase in the confidence and knowledge staff require to effectively deliver e-resources to their user communities.

The ELTI Training package comprises:

1 GETTING TO KNOW THE ONLINE WORLD

1.1 Getting to Know the Online World – A Quick Tour

1.2 Web Basics

1.3 Evaluating Online Content

2 BECOMING A SEARCHER

2.1 Topic Analysis & Mapping

2.2 Searching The Web

2.3 Searching Databases

2.4 Which Online Resource?

Organising the Training

Libraries interested in receiving training should contact one of the trainers on the ELTI Trainers’ list.

The email should contain the following information:

Name of your library
Your name and contact details (as the main contact person)
Number of staff requiring training and your expectations for the content and level of training.
Details of available computing facilities (for hands-on training).
Suggested dates and times for training
What costs you are able to cover (see Costs below)

Trainers must obtain their managers’ permission before accepting requests for training outside of their organisations. Once permission is confirmed the trainer will respond with details of availability and will discuss the scope and content of the training. They will also conduct a needs assessment of the trainees in consultation with the receiving library’s contact person.

If the trainer is unavailable they will respond within three working days.

Libraries experiencing difficulty confirming a trainer should contact the EPIC Manager.

Costs

EPIC and LIANZA developed the content and the foundation training for this initiative. Participating libraries will cover all other costs of the training.

All cost sharing details should be mutually agreed between the trainers’ library and the library receiving the training (Receiving Library). As a general rule the Receiving Library should cover the costs of travel and accommodation, photocopying or printing of resources, equipment hire and/or catering. The trainers’ library may also require payment for backfill for releasing the trainer.

If there is a case for hardship then the Receiving Library can contact the EPIC Manager to discuss additional support. These decisions will be made on a case by case basis by a subgroup of the EPIC Governance Group. In making decisions the subgroup will consider the following criteria:

any prior support provided by EPIC

extent of the contribution required

commitment of the library to support and extend the skills of their staff

EPIC’s ability to provide support

Who is Eligible for the Training

Preference for training should be to any EPIC member library

New Zealand Schools are supported by National Library’s School Services and can contact their local Service Centre for training enquiries (visit: http://www.natlib.govt.nz/about-us/contact-details/school-service-centre-contacts/ ).

However, Trainers and their libraries can use their discretion if they wish to provide training to New Zealand Schools or non EPIC members.

For queries or advice contact epic@epic.org.nz

Trainers’ Role

The Trainer will:

Develop and deliver training sessions based on the ELTI Training Package (or parts as applicable).

Assess the needs of Receiving Library staff and will define the training to best fit.

Provide the Receiving Library with details of all facilities required for the training session.

Provide learning resources to support the training (See Costs for information about covering copying and printing).

Provide the contact person at the Receiving Library with a summary of how the training was received and recommendations for further training.

Register the training (including training conducted in the trainer's own library) in the ELTI Training Database prior to the training.

Not be expected to correct problems with access or technology – these issues will be referred the EPIC Manager.

If a trainer is having any particular issues that are beyond their abilities or knowledge then they can contact the EPIC Manager for support.

Role of Trainers’ Libraries

The Trainer’s Library will:

Support your trainer to develop and prepare training sessions

Support your own staff to receive training from the trainer

Support the trainer to provide training in other libraries by:

releasing the Trainer to conduct training
agreeing and arranging the administration for cost sharing requirements as agreed with the Receiving Library (refer Costs above)

Receiving Libraries’ Role

The Receiving Librarys will:

Host the trainer and provide them with the support required to perform the role describe above.

Do their best to ensure that the computing and other facilities are available to support the training.

Not require of the trainer any training outside of the scope or objectives of the ELTI sessions outlined above.

Agree and arrange the administration for cost sharing requirements as agreed with the trainers’ library (refer Costs above)

Complete the evaluation requirements provided by the EPIC Manager

EPIC’s Role

The EPIC Manager and EPIC Training Coordinator will:

Be available to provide advice and coordination support for trainers, Trainers’ libraries and receiving libraries.

Help solve any issues that cannot be resolved between the Trainers’ manager and the receiving library.

Manage the ELTI training database and manage the evaluation strategy including sending the Receiving Library a questionnaire to inform the overall evaluation of the ELTI.

To contact EPIC: epic@epic.org.nz or phone 04 474 3000 ext 8771


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	EPIC LIANZA Training Initiative > Guidelines for Trainers and Libraries Training Intiative Guidelines for Trainers and Libraries Introduction Training Objectives and Content Organising the Training Costs Who is Eligible for the Training Trainers’ Role Role of Trainers’ Libraries Receiving Libraries’ Role EPIC’s Role Introduction EPIC and LIANZA have collaborated to train up a network of skilled Trainers who are available to train colleagues both in their own organisation and in organisation(s) within their local regional areas. Trainers, from a range of library sectors across NZ, are available to provide training in online skills. Their libraries are willing to release them to provide training in other libraries. See also: background on the initiative The training is a collaborative initiative and relies on libraries sharing their people, time and expertise. The following guidelines are designed to support libraries and trainers to get the best value from the training. Overall, the success of the training relies on the spirit of co-operation and sharing skills, knowledge and experiences. Training Objectives and Content The objectives of the EPIC LIANZA Training Intiative (ELTI) Training Package: A quality training package which can be deployed or adapted by trainers to support local e-literacy learning needs Building of the e-literacy skills required to use and manage e-resources Increase in the confidence and knowledge staff require to effectively deliver e-resources to their user communities. The ELTI Training package comprises: 1 GETTING TO KNOW THE ONLINE WORLD 1.1 Getting to Know the Online World – A Quick Tour 1.2 Web Basics 1.3 Evaluating Online Content 2 BECOMING A SEARCHER 2.1 Topic Analysis & Mapping 2.2 Searching The Web 2.3 Searching Databases 2.4 Which Online Resource? Organising the Training Libraries interested in receiving training should contact one of the trainers on the ELTI Trainers’ list. The email should contain the following information: Name of your library Your name and contact details (as the main contact person) Number of staff requiring training and your expectations for the content and level of training. Details of available computing facilities (for hands-on training). Suggested dates and times for training What costs you are able to cover (see Costs below) Trainers must obtain their managers’ permission before accepting requests for training outside of their organisations. Once permission is confirmed the trainer will respond with details of availability and will discuss the scope and content of the training. They will also conduct a needs assessment of the trainees in consultation with the receiving library’s contact person. If the trainer is unavailable they will respond within three working days. Libraries experiencing difficulty confirming a trainer should contact the EPIC Manager. Costs EPIC and LIANZA developed the content and the foundation training for this initiative. Participating libraries will cover all other costs of the training. All cost sharing details should be mutually agreed between the trainers’ library and the library receiving the training (Receiving Library). As a general rule the Receiving Library should cover the costs of travel and accommodation, photocopying or printing of resources, equipment hire and/or catering. The trainers’ library may also require payment for backfill for releasing the trainer. If there is a case for hardship then the Receiving Library can contact the EPIC Manager to discuss additional support. These decisions will be made on a case by case basis by a subgroup of the EPIC Governance Group. In making decisions the subgroup will consider the following criteria: any prior support provided by EPIC extent of the contribution required commitment of the library to support and extend the skills of their staff EPIC’s ability to provide support Who is Eligible for the Training Preference for training should be to any EPIC member library New Zealand Schools are supported by National Library’s School Services and can contact their local Service Centre for training enquiries (visit: http://www.natlib.govt.nz/about-us/contact-details/school-service-centre-contacts/ ). However, Trainers and their libraries can use their discretion if they wish to provide training to New Zealand Schools or non EPIC members. For queries or advice contact epic@epic.org.nz Trainers’ Role The Trainer will: Develop and deliver training sessions based on the ELTI Training Package (or parts as applicable). Assess the needs of Receiving Library staff and will define the training to best fit. Provide the Receiving Library with details of all facilities required for the training session. Provide learning resources to support the training (See Costs for information about covering copying and printing). Provide the contact person at the Receiving Library with a summary of how the training was received and recommendations for further training. Register the training (including training conducted in the trainer's own library) in the ELTI Training Database prior to the training. Not be expected to correct problems with access or technology – these issues will be referred the EPIC Manager. If a trainer is having any particular issues that are beyond their abilities or knowledge then they can contact the EPIC Manager for support. Role of Trainers’ Libraries The Trainer’s Library will: Support your trainer to develop and prepare training sessions Support your own staff to receive training from the trainer Support the trainer to provide training in other libraries by: releasing the Trainer to conduct training agreeing and arranging the administration for cost sharing requirements as agreed with the Receiving Library (refer Costs above) Receiving Libraries’ Role The Receiving Librarys will: Host the trainer and provide them with the support required to perform the role describe above. Do their best to ensure that the computing and other facilities are available to support the training. Not require of the trainer any training outside of the scope or objectives of the ELTI sessions outlined above. Agree and arrange the administration for cost sharing requirements as agreed with the trainers’ library (refer Costs above) Complete the evaluation requirements provided by the EPIC Manager EPIC’s Role The EPIC Manager and EPIC Training Coordinator will: Be available to provide advice and coordination support for trainers, Trainers’ libraries and receiving libraries. Help solve any issues that cannot be resolved between the Trainers’ manager and the receiving library. Manage the ELTI training database and manage the evaluation strategy including sending the Receiving Library a questionnaire to inform the overall evaluation of the ELTI. To contact EPIC: epic@epic.org.nz or phone 04 474 3000 ext 8771

Training Intiative Guidelines for Trainers and Libraries